How the JAC collects and processes your personal information, and how to make an access request.
This privacy notice sets out the standards that you can expect from the Judicial Appointments Commission:
- when we request or hold personal information (personal data) about you
- how you can get access to a copy of your personal data
- what you can do if you think the standards are not being met
The Judicial Appointments Commission (JAC) is the data controller for the personal information we hold. The JAC collects and processes personal data for the exercise of its own and associated public functions. These include:
- assessing your application for the judicial role you are applying for
- communicating with you to notify you of progress in your application
- communicating with you for news of the JAC business (where you have requested this)
- communicating news of upcoming vacancies (where you have requested this)
About personal information
Personal data is information about you as an individual including your name, address, email address and telephone number. It can also include information about your career history, criminal record, professional conduct, financial and tax information and diversity information.
We know how important it is to protect your privacy and to comply with data protection laws.
We will safeguard your personal data and will only disclose it where it is lawful to do so, or with your consent.
Types of personal data we process for communicating with you about JAC business and vacancies
We only collect personal data that is relevant for the services we provide to you. This may include:
Types of personal data we process for assessing and progressing your application for judicial appointment
We only process personal data that is relevant for the services we provide to you. This may include:
- date of birth
- email address
- National Insurance Number
- telephone numbers
- IP address
- education history
- career history
- criminal record
- information about character, such as criminal offences, insolvency proceedings, tax proceedings, professional negligence, professional misconduct
With your permission we may also collect diversity information, including your professional background, ethnicity, gender, sexual orientation, age, disability and belief or religion.
As part of the selection process, we may ask for additional information from your independent assessors.
As part of your access to the website and online application system, we may collect information about your browser, device, timestamp, traffic data, location, IP address and user journey.
Purpose of processing and the lawful basis for the process
The purpose of collecting your personal data is to validate your application for a judicial position as set out in the Constitutional Reform Act 2005, specifically sections 63 and 64 which outline the JAC’s statutory obligations.
The JAC collects, with your consent, personal information on our website for diversity monitoring purposes.
The JAC collects, with your consent, personal data limited to that defined above to allow us to send you newsletters and vacancy alerts.
Who the information may be shared with
We sometimes need to share the personal information we process with the individual themselves and also with other organisations. Where this is necessary we will comply with all aspects of the data protection laws. The organisations we share your personal information with include:
- statutory consultation – the judiciary
- independent assessors (provided by you)
- professional bodies for conduct verification
- HMRC for tax and financial information
- ACRO Criminal Records Office for criminal record checks
- professional regulatory bodies
- following recommendation for appointment information is shared with Judicial Office and Judicial College
Details of transfers to third country and safeguards
For personal information we collect to communicate with you about JAC business and vacancies, we will share this information with a third party called Mailchimp which is based in the United States. We will not sell or share your information to third parties for marketing or other purposes. Mailchimp’s privacy notice is on its website.
Retention period for information collected
Information related to judicial appointments is currently retained for 5 years.
Information related to the provision of newsletters is retained until a user requests to no longer receive the newsletter
When we ask you for personal data
We promise to inform you why we need your personal data and ask only for the personal data we need and not collect information that is irrelevant or excessive. We will:
- protect it and make sure no unauthorised person has access to it
- share it with other organisations for legitimate purposes only where appropriate and necessary
- make sure we don’t keep it longer than is necessary
- not make your personal data available for commercial use without your consent
- consider your request to correct, stop processing or erase your personal data
You can withdraw consent at any time, and where relevant, you can lodge a complaint with the supervisory authority, the Information Commissioner’s Office.
You can get more details on:
- agreements we have with other organisations for sharing information
- circumstances where we can pass on personal information without telling you, for example, to help with the prevention or detection of crime or to produce anonymised statistics
- our instructions to staff on how to collect, use or delete your personal information;
- how we check that the information we hold is accurate and up-to-date
- how to make a complaint
from the Judicial Appointments Commission Data Protection Officer:
5th Floor, Clive House
70 Petty France
How the JAC records the selection process
Access to personal information
You can find out if we hold any personal data about you by making a subject access request (SAR).
Under the General Data Protection Regulations (GDPR) you have the right to be told (when you ask) if the JAC is processing your data and what we do with it, as well as a copy of the data itself.
The right of access is not a new right. The JAC must respond to a request within one month.
The JAC has an exemption relating to data about judicial appointments that has carried over from the Data Protection Act 1998 to the GDPR provisions.
Complaints about information handling
When we ask you for information, we will comply with the law. If you consider that your information has been handled incorrectly you can contact the Information Commissioner for independent advice about data protection. You can contact the Information Commissioner at:
Information Commissioner's Office
Tel: 0303 123 1113